HR & Compliance Coordinator – Part-Time (Potential for Full-Time)

• Review, audit, organize, and maintain employee personnel files.
  
  
• Identify missing, incomplete, or expired employee documentation.
  
  
• Track California Home Care Aide registration and background clearance requirements.
  
  
• Maintain accurate records of employee training, certifications, acknowledgments, and other required documentation.
  
  
• Monitor upcoming compliance deadlines and follow up on outstanding requirements.
  
  
• Maintain confidential employee information in accordance with applicable laws and agency policies.
  
  
• Prepare regular personnel compliance reports for management.
  
  

• Coordinate recruitment of qualified and dependable Home Care Aides.
  
  
• Post job advertisements, review applications, and screen candidates.
  
  
• Conduct initial telephone interviews and coordinate in-person interviews.
  
  
• Assist with reference checks and verification of employment qualifications.
  
  
• Evaluate candidates' communication skills, reliability, professionalism, and suitability for home care assignments.
  
  
• Maintain an organized recruitment pipeline and follow up with applicants promptly.
  
  
• Support management in improving caregiver selection and retention.
  
  

• Coordinate onboarding for newly hired employees.
  
  
• Verify completion of required employment documentation and applicable background clearance requirements before assignment.
  
  
• Schedule and track required caregiver orientation and training.
  
  
• Maintain records of dementia care training, mandated reporting instruction, workplace safety training, and other applicable training.
  
  
• Ensure employee acknowledgments and required agency forms are completed and properly filed.
  
  
• Follow up with employees regarding incomplete onboarding requirements.
  
  

• Collaborate with office management to identify staffing and recruitment needs.
  
  
• Assist with employee communications related to onboarding, documentation, and training.
  
  
• Maintain accurate HR tracking systems and spreadsheets.
  
  
• Recommend improvements to administrative workflows and recordkeeping procedures.
  
  
• Perform other HR and compliance-related duties as assigned.
  
  

• At least 2 years of administrative, HR, recruiting, or employee onboarding experience.
  
  
• Strong organizational skills and exceptional attention to detail.
  
  
• Experience maintaining confidential employee records.
  
  
• Proficiency with Microsoft Office, Google Workspace, and electronic recordkeeping systems.
  
  
• Strong written and verbal communication skills.
  
  
• Ability to manage multiple priorities and meet deadlines.
  
  
• Ability to work independently with minimal supervision.
  
  
• Professionalism, discretion, reliability, and accountability.
  
  

• Previous experience working in a California licensed Home Care Organization.
  
  
• Experience recruiting and onboarding Home Care Aides or caregivers.
  
  
• Familiarity with California Home Care Aide registration and background clearance processes.
  
  
• Knowledge of California Department of Social Services requirements applicable to home care agencies.
  
  
• Experience with ADP, AxisCare, or similar HR and home care management systems.
  
  
• Experience conducting personnel file audits or maintaining compliance tracking systems.
  
  

• Takes ownership of assigned responsibilities and follows tasks through to completion.
  
  
• Is proactive in identifying missing information and resolving administrative issues.
  
  
• Understands the importance of hiring reliable and compassionate caregivers.
  
  
• Can create and maintain organized, accurate personnel records.
  
  
• Communicates effectively with employees and management.
  
  
• Values integrity, confidentiality, accountability, and professionalism.